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Pinewood Derby Planning Guide

  1. Event Information:
    • Date:
    • Location:
    • Time:
    • Length of the Event:
    • Arrival Time of the Set-up Crew:
  2. Participants:
    • Total Attendees - Leaders and Youth:
    • Number of Participants:
  3. Tasks to be Filled by Volunteers:
    • 3 workmanship/design judges
    • 1 computer operator
    • 3 finish line judges
    • 2 registrars
    • 2 car handlers
    • 2 starters
    • 1 master of ceremonies
    • 1 award chairman
    • 1 book keeper
    • 1 chartmaster
    • 2 scalemasters
    • 4 security men
  4. Equipment Needed:
    • Pinewood Derby Track
    • Tent
    • Group Banners
    • Patrol Flags
    • Ropes and Stands for Crowd Control
    • Tables:
      • The Pit
      • Registration
      • Car and Truck Park
      • Command Central
    • Table Cloth for Car and Truck Park
    • Racing Rules
    • Weight Scale
    • Dimensional Gauge
    • Computer and Scoring Software
    • Registration and Scoring Forms
    • Walkie-talkies
    • First Aid Kits
    • Pit Stop Tools and Spare Parts (wheels, lubricant, axles)
    • "At the Pit", "Gone Home" Notices
    • Glue, Tape, Markers, Rolls of Paper, Tablecloth
    • Easel and Pad
    • Location Signs:
      • Staging Area
      • Registration
      • Scoring
      • Pit
      • Start
      • Finish
    • Direction/Location Signs:
      • Entrances
      • Washrooms
    • Ribbons:
      • See table below...
    • Trophies:
      • 1st thru 6th place for each age group
      • Design trophies. (See table below.)
  5. Proposed Schedule for the Day:
    • 8:00 - 8:45
      • Set-up of the Location
      • Area Location Signs
      • Mall Direction/Location Signs
      • Tables
      • Pre-Numbered Tablecloth
      • Computer
      • Crowd-Control Fences
      • Easel and Pad
      • Group Banner
      • First Aid Kits
    • 8:45 - 9:30
      • Fill in Registration Forms
      • Weigh-In
      • Number Assignment
      • Participation Ribbon
      • Enter Registrations into scoring system
    • 10:00:
      • Races
    • Tabulation of Finalists
    • Final Races

Awards, Recognition Areas

Best Paint Job Shiniest Paint Job Best Use Of Color
Most Colorful Sportiest Looking Strangest Shape
Fastest Car In The Outpost Most Original Design Smoothest Finish
Best Workmanship Most Aerodynamic Most Realistic Looking Car
Best Imagination Best Detail Most Decals
Most Unusual Car Most Humorous Car Fastest Looking Car
Best Racer Best Design Most Unique
Best of Show Most Creative Most Artistic
Most Futuristic Most Patriotic Funniest
Best Wedge Shape Best Driver In the Car Best Vehicle Not A Car
Judge`s Favorite Sportiest